“It’s critically important to start the process before you even look at a piece of technology.” Advice on getting started with digital asset management from founder of The Codified DAM Consultant, Mark Davey.
He was speaking on a recent episode of MarTech Live about getting started on the DAM journey the right way. The data model and the information architecture needs to be right — or as right as possible: “It’s an iterative process,” he said, “like mowing the grass. You’ve got to keep doing it, keep refining it, keep looking at the people, the processes and the systems to make those things work.
Call for librarians. There’s a role in enterprise DAM systems for librarians, Davey said. “The thing about librarians is, they love to share to knowledge in a way that’s understandable, a bit like a teacher. Sadly, there aren’t enough librarians doing the taxonomy and vocabulary work. They tend to end up being keyword taggers. Keywords are an important part of this, but we’re talking about information, knowledge and information being distributed in a format that everybody can understand — and then serve up curated experiences using that knowledge.
“For me,” he went on, “librarians and information architects are a must have.”
Best practices. Davey went on to talk about best practices for getting started. “Step one is gap analysis, using people, process, information and systems. Where are your people? What are the technical capabilities of your people? Is [your DAM] ad hoc, is it incipient, is it formative, is it operational, is it optimal? You can do a self-assessment on that.”
Davey referred to the DAM Maturity Model, something he had some past involvement with. “It helps you gauge where you are on that spectrum.”
As an enterprise consultant, he tries to identify pain-points. “How long are they searching for content, how many different systems do they have to use, how frustrated are they, and when do they just give it to the agency?” Metrics like these can form a basis for understanding ROI on a DAM investment.
Davey’s consultancy recently performed an assessment for a large pharmaceutical organization which involved surveying some 12,000 people about gaps in the business about gaps in the content lifecycle. After the assessment and gap analysis comes a resource audit: “How many tools, systems and processes are in effect for the lifecycle of content; and at the same time you’re starting to think about the governance around the data model. Then you start to build use-case scenarios.” If a vendor is not able to fulfill requirements identified in use-case scenarios, “they’re not going to help you for the long journey.”
Why we care. All marketing is essentially content marketing, and content marketing can’t be done efficiently if content assets (which today means primarily digital assets) aren’t effectively managed.